Position Overview: 

The Senior Sales Proposal Specialist is responsible for managing and creating high-quality responses to RFPs, RFIs, and other sales-related documents. This role requires strategic thinking, attention to detail, and strong collaboration with sales leadership, subject matter experts (SMEs), and internal teams to deliver impactful, brand-aligned proposals.  

About Center of Excellence: 

Centers of Excellence (COE) are teams whose primary goal is to provide expertise in a specific field. COEs will usually provide support through training, research, and skilled leaders. In the case of HealthEdge, our Centers of Excellence incorporate the Human Resources, IT, Legal and Financial fields, all of which provide support to our Product divisions and allows the enterprise to move forward and achieve its goals. 

Your Impact: 

• RFP Content Management 

• Maintain and update the RFP content library, including templates, standard language, and supporting materials. 

• Collaborate with Marketing and Product teams to ensure alignment with organizational messaging. 

• Perform periodic audits to ensure content accuracy and consistency.  

• RFP Intake Management 

• Manage the intake of RFPs and facilitate bid/no-bid decisions with sales leads. 

• Develop proposal project plans, including timelines, priorities, and responsibilities. 

• Lead kick-off and checkpoint meetings to ensure alignment and progress. 

• Continuously improve RFP processes, including implementing AI strategies and maintaining SME lists.  

• Proposal Development and Submission 

• Draft and synthesize proposal narratives, leveraging existing content or creating new material as needed. 

• Work with sales to develop winning themes tailored to customer priorities. 

• Interview SMEs to extract critical information for customized responses. 

• Conduct final quality checks to ensure accuracy, compliance, and professionalism. 

• General Contributions 

• Align proposal strategies with corporate sales objectives. 

• Conduct post-decision reviews to identify improvement opportunities. 

• Balance multiple deadlines and priorities while maintaining high-quality output. 
   

What You Bring: 

• 5–7+ years of experience in: 

• Healthcare software and services, including Commercial, Medicare, Medicaid, ACA, and Dental lines of business. 

• Crafting professional RFP responses, including executive summaries and Q&A content. 

• Managing multiple RFP responses simultaneously across diverse software and service portfolios. 

• Proposal template development aligned with branding requirements. 

• Working with national and regional health plans, Blue plans, and TPAs. 

• Proven ability to meet sales goals under tight deadlines. 

• Strong organizational, time management, and cross-functional collaboration skills. 

• Proficiency in desktop tools, including Outlook, Word, Excel, and MS Teams. 

• Familiarity with AI tools for RFP management 
   

HealthEdge commits to building an environment and culture that supports the diverse representation of our teams. We aspire to have an inclusive workplace. We aspire to be a place where all employees have the opportunity to belong, make an impact and deliver excellent software and services to our customers. 

Geographic Responsibility: While HealthEdge is located in Burlington, MA you may live anywhere in the US 
Type of Employment: Full-time, permanent 

Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:  

The employee is occasionally required to move around the office. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Work across multiple time zones in a hybrid or remote work environment. 

Long periods of time sitting and/or standing in front of a computer using video technology. 

May require travel dependent on company needs. 

The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. HealthEdge reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position in compliance with the Americans with Disabilities Act of 1990. Candidates may be required to go through a pre-employment criminal background check. 
 

HealthEdge is an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities. 

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